The Office Secretary provides direct administrative support to all functional departments of VCBF in daily tasks, including but not limited to planning and organizing meetings, travelling schedules, arranging logistics and coordinating with other departments of VCBF to get the assigned jobs done.
Assigned duties and responsibilities:
A. Maintaining Calendar / Meeting Organization
• Set up meetings in and out of the office
• Manage the calendar and meeting schedules
B. Travelling Organization
• Plan the whole trip itinerary (both within and outside Vietnam)
• Support and follow up logistic issues such as air tickets, visas, hotels, transportation
• Prepare expense reports for trips and clear with the accounting department
• Support with other logistics issues
• Be able to travel if needed
C. Office Manager Assignments
The Office Management duties can include but are not limited to:
• Ensure that office equipment in working order, arrange service supplies for maintenance, maintain sufficient stocks of office stationery, printer ink, beverages, and other necessities, conduct daily tape back-up, manage data storage on weekly basis
• Arrange travelling logistics for staff and visitors (booking flights, hotels, transportation)
• Set up all necessary demands for the new employee such as laptop, stationery, chair, name cards etc.
• Maintain petty cash till and make monthly reports to Accounting Dept.
• Set-up and coordinate important meetings and conferences in office and elsewhere
• Maintain staff timesheet, record staff holidays, sick-leave, making pay-sheet, and filing a monthly report to Accounting Dept.
• Manage the drivers’ logbooks
• Other duties as assigned.
D. General Assignments
• Translate English documents into Vietnamese and vice versa.
• Draft memos, letters, e-mails, documents and other
• Gain a thorough understanding of all corporate goals, needs, personnel, processes and procedures; serve as a primary point of contact for the administrative needs. Coordinate with other departments to get the necessary reports (such as research, portfolio, sales, marketing)
• Handle all duties with a high degree of integrity, professionalism and confidentiality
• Other duties as assigned from time to time.
Ứng viên quan tâm vui lòng gửi CV đến email email@example.com trước ngày 24/11/2020:
Nhận hồ sơ qua đường bưu điện:
Mr Lê Khắc Thuấn – Công ty Liên doanh Quản lý Quỹ Đầu tư chứng khoán Vietcombank – Chi nhánh Hồ Chí Minh, tầng 14, tòa nhà Centec, 72 Nguyễn Thị Minh Khai, Phường 6, Quận 3, TPHCM.
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